Event details

(draft)

Event form

(Please complete a form for each event that you are organising. Please return it to the Secretary.The information you provide will be pasted in to our programme, on to our website and used by our Publicity Officer.)

What? Title and brief description of event.

Who? Name of the leader(s) or speaker(s) or organiser(s)

When? Date, start time, finish time (you may want to give exact details only to those who book).

Where?

Meeting place and time near Hull (for members to share lifts) -

Meeting place for first site - including grid reference (you may want to give exact details only to those who book).

Directions to first site (you may want to give exact details only to those who book) -

Nearest car parking -

Is there a charge for car parking -

Nearest public transport -

How?

Further information about the event:

Is the event suitable for all?

Who is it not suitable for? (e.g. age restrictions, disabled access)

Is booking required?

How to book - contact name, address, telephone, e-mail, website. (This information will be made public unless you specify otherwiseby putting at the end of this list. We will try to protect your e-mail address from spam-robots if you wish).

Maximum number of people (only applicable if you are using a booking system) -

Terrain *: easy, strenuous, steep slopes, slippery, rocky

Essential equipment * : hard hat, steel toe-capped footwear, high visibility waistcoat, goggles/safety specs. NOTE - people without these will not be allowed on the field meeting.

Footwear * : any, walking boots, trainers, wellies

Clothing * : any, waterproofs, boiler suit, protective gloves.

Recommended equipment * : hand lens, hammer and chisel, sledge hammer, trowel, newspapers for wrapping specimens, spade, hard hat, other.

Food * : packed lunch, pub lunch, not required.

Transport * : shared lifts, minibus, public - details:

Site status*: SSSI, nature reserve, RIGS, other, none.

Hammering * : prohibited/discouraged/allowed

Collecting * : prohibited/discouraged/allowed/encouraged

Advanced reading (e.g. books/websites where people can get information before the event) -

* - delete as applicable.

Summary - please provide a summary of the above information in about 100 words - this will go on the web-site and into the leaflets - please include :- title of the event, leader(s), booking, any restrictions, contact details for more information.

Any confidential information only to be shared only by the Committee should be listed below this line.

NOTES

RISK ASSESSMENT

Hazard	Risk	Safety Measure

Notes -

Hazard - is something that has the potential to cause harm; such as falling rocks, tides, hammering.
Risk - a combination of the probability that an accident might occur and the amount of harm caused.
Safety Measures - the action you propose to take to minimise the risk e.g. wear hard hats, instruct participants not to paddle in a sludge lagoon, wear safety specs when hammering.

Please also refer to the Society's safety policy. Remember: you should bring the hazards and safety measures to the attention of the party at the start of the field meeting.

Signed ………………………………………… date …………………….

This form must be completed and a copy sent to: The Secretary, Hull Geological Society, 28 Salisbury Street, Hull, HU5 3HA by post or e-mail (e-mail Mike Horne,)